OFFICIAL MINUTES

JT SCHOOL DISTRICT #342

CULDESAC, ID 83524

The Board of Trustees held their regular meeting on Wednesday, August 10, 2011 as posted in the School Library at 8:00 p.m. Those in attendance were Chairman Cecil Martin, Vice-chairman Lori Zenner, Trustees Richard Grant, Kathryn Bomar and Bryce Scrimsher, Superintendent Darrell Olson, Principal Loretta Stowers, Clerk/Treasurer Loretta Hammond-Nichols, two staff and two patrons.

ORDER/SALUTE

Chairman called the meeting to order at 8:15 p.m. and those present joined in the flag salute.

SUPERINTENDENT REPORT

*BUDGET STATUS – (7/31/11) Superintendent Olson reported that 2011-12 M&O Budget for revenue is $1,059,927 with $56,031.00 received to date with expenses for July for the 2011-12 budget were $18,935.00.

*SUMMER CLEANING-Carol Hunt with two high school students did an outstanding job in preparing the school for this year. The carpets were professionally cleaned this year by a local service.

*REALIGN CLASSIFIED STAFF TIME/SCHEDULES-Mr. Olson asked that he be allowed to adjust the classified work schedules/wages to adequately provide coverage that was not initially set up in the budget. The classified have picked up additional hours from the cutback of the maintenance/custodian position.

*VAN PURCHASE – The school Plymouth van is going out of commission. The GSA auction in Seattle had several options for purchase to replace it. 2010-11 Levy still had funds available that covered the cost of the purchase. The 2003 Chevrolet Venture van has 28,000 miles and cost $7,680.00. The Plymouth van needs to be declared surplus.

*STAFF TRAINING-18 staff attended a Best Practices training in Payette for two days in August and will be receiving stipends under the IIA and IA funds.

*PE / ACTIVITY PURCHASE- The remainder of the 2010-11 Levy funds is being utilized to implement a K-12 Fitness / Wellness Program for the students, staff and community.

PUBLIC COMMENTS

Patron remarked about the nice article on Culdesac offering K-12 School for this next year.

BOARD COMMENTS

Trustee Bryce Scrimsher remarked that it was a good training trip for the staff.

Trustee Richard Grant requested the item of a Trespass Order Rescind to be added under new business. (Board Poll: Yes, No, No, Yes & Yes –passed)

CONSENT AGENDA-REVISED (Agenda/Minutes/Finance Report/Current Bills/Employee Leave Approval/IHSAA Annual Dues/Realign Classified Schedules) plus Remove Restraining Order under new Business.

Richard Grant moved to accept the consent agenda as presented with revisions/Seconded by Lori Zenner/Motion passed.

UNFINISHED BUSINESS

PUBLIC LEVY DISCUSSION

Lewis County ballots were partially misprinted and mailed to patrons with the old levy request of $350,000.00 versus the $250,000.00. The patrons were contacted and the ballots were recalled and corrected with new ballots issued. Nezperce County were contacted regarding any problems and none reported. No special meeting needed for election as County does the election canvass. They have 10 days to report the results before the next meeting.

LUNCH RATE DISCUSSION

The new federal reimbursement level is still below our meal prices by a few cents. We are ok this year but will need to raise the prices next year. Lewiston is low and have three years to get their meal prices up to meet the guidelines. The Food Service Program saved money this past year with the Lewiston coop food prices and cutback of staffing.

OFFICIAL MINUTES: AUGUST 10, 2011 PAGE 1

Chairman asked that the Superintendent watch the program costs this year as we have worked hard to get those costs down over the past few years.

OPEN ENROLLMENT

Bryce Scrimsher explained that at the ISBA training he learned that the Tuition rate is all or nothing. The school must use the State rate and cannot set their own rate. It would be nice to get the good kids to come back but with the Special Ed program full, those students would not be able to return.

Kathy Bomar commented that the $350,000.00 levy failed and now we are waiting for the $250,000.00 levy to pass. It might be possible to look at it again then if it passes.

Lori Zenner noted with a full special needs program, most of the students would not be able to return.

Superintendent Olson remarked that normally only 6% of the students are special needs. Culdesac program has about 20 kids which if more than full and could bankrupt the school for service needs. Half of the open enrollment students are special needs.

Principal Stowers commented that the Board has a policy regarding denying open enrollment when a program is full. The Board needs to follow their policy when reviewing applications. If the referral comes after the student has been accepted then the needs will be served. The school has an obligation to serve the needs of the students of the district.

Superintendent explained that students application process does have questions regarding special needs. Most students accepted with needs were minimal. Special needs costs are above the regular education costs.

Kathy Bomar remarked that if the financial position of the school does not improve, the school cannot afford to pay for an additional five special needs students through open enrollment.

Richard Grant agreed that under these budget conditions that those costs for open enrollment students were not possible.

Lori Zenner expressed her concern that the special needs program is full and the open enrollment needs to be closed.

Bryce Scrimsher noted that several of the other five students were interested in returning.

Richard Grant noted that several of the students were identified after being accepted through open enrollment.

Chairman Martin understood the increase in percentage for open enrollment costs and believes that the Board needs to follow their policy regarding the program being full. This issue can be discussed next spring with the annual renewal date for open enrollment applicants at that time. No Motion-next item.

ATHLETIC COOP FOR 2011-12

Principal Stowers explained that Culdesac still has a coop with Highland through IHSAA, but the financial agreement between Culdesac and Highland has been dissolved. Students will participate as Highland Huskies but Culdesac will not be responsible for expenses. The IHSAA coop is through the remainder of this year. The Board dissolved the financial agreement between the schools but the State IHSAA paperwork was never filed to dissolve the official coop of Highland/Culdesac. The school can’t just invite students to participate without an official coop with the State IHSAA. Sports participation has rules and regulations that have to be followed.

Superintendent explained that when the levy failed, the Board instructed him to contact Highland and request to dissolve the financial agreement between the schools for the coop which he did.

Trustee Lori Zenner commented that if the $250,000.00 levy passes then some of the extracurricular will be restored to help with expenses.

BOARD MINUTES: AUGUST 10,2011 PAGE 2

Bryce Scrimsher noted that the student funds have money available to utilize for expenses.

Clerk noted that student funds are held in trust by the Board and that these funds can’t be spent unless the students approve it.

Principal Stowers reminded the Board that with the coop in place, this limits students participation with any other school. Other students were interested in playing basketball with Lapwai, but that will not be possible due to the Highland/Culdesac coop.

Lori Zenner thought that we needed to keep the coop to give students the opportunity to participate.

Kathy Bomar agreed that the sports needed to be offered.

Cecil Martin agreed that the official Highland/Culdesac IHSAA Coop would work without the financial obligation with Highland unless the levy passes.

Bryce Scrimsher said that Highland is willing to work with us and it is good for the kids.

Chairman asked that the Superintendent write a letter of clarification to Highland regarding the coop issue.

Principal Stowers informed the Board that she would have Secretary Marge Munsterman contact John Blietz from IHSAA for a copy of the coop agreement with the state.

DECLARE PLYMOUTH VAN SURPLUS/CALL FOR BIDS SEPTEMBER 14

Superintendent recommended that the van be declared surplus due to the recent shavings found in the fluid during the maintenance repair.

Lori Zenner moved to declare the van surplus and call for bids on September 14. Seconded by Richard Grant/Motion passed.

Chairman noted that if a bid is too low, the Board had the right to refuse the offer.

NEW BUSINESS

CERTIFICATED STAFF CONTRACT APPROVAL (Social Studies & Gear Up Advisor)

Matthew Ruth is recommended at 1.0 FTE for IDLA/Social Studies Teacher and Jaclyn Smith for the Gear Up Advisor at .5 FTE.

Lori Zenner moved to accept the contracts for the certificated staff as presented for the 2011-12 school year. Seconded by Kathy Bomar/Motion passed.

Richard Grant moved to enter executive session as per IC 67-2345 for personnel. Seconded by Bryce Scrimsher/Board Poll: Yes, Yes, Yes, Yes, and Yes/Affirmative response.

INTO EXECUTIVE SESSION: 9:25 P.M.

Superintendent discussed classified personnel issues.

Employee invited into session. Employee dismissed.

Board discussed personnel options.

OUT OF EXECUTIVE SESSION: 10:26 P.M.

No decisions were made during executive session.

PERSONNEL/STAFF RESIGNATION- No motion needed

SCHOOL HOUSE

Richard Grant moved to have the Superintendent prepare the agreement as discussed for the next Board meeting. Seconded by Kathy Bomar/Motion passed.

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SET SPECIAL MEETING FOR PFP-AUGUST 24^th

Superintendent explained that the staff is working to create the school plan for Pay for Performance. The plan will need Board approval before submitting it to the State. The board received ISBA outline for the plan to review before that meeting.

Chairman set the special meeting for August 24^th at 8:00 p.m. – Board agreed.

REMOVAL OF RESTRAINING ORDER

Richard Grant received a call from the patron who has the restraining order and since the staff member regarding this incident is no longer an employee, they have requested that the order be removed. The order was for a year. The Superintendent will need to write a letter to Nezperce County Sherrif requesting the order be lifted if approved by the Board. If the Board does not remove the order then the family will take their four kids to Kendrick.

Lori Zenner thought that Mr. Olson has tried to get the order removed before and asked how long the order has been in place. Superintendent response: six months.

Bryce Scrimsher asked that the Superintendent try again before school starts since the administration staff situation is different now.

Lori Zenner announced that if the Superintendent tries again and is denied the second time that this issue be dropped and the order stay in place for the year.

Superintendent explained that this family has continued on-going problems with their students at school but the parent was getting better by the end of the last school year.

Richard Grant moved to rescind the restraining order motion. Seconded by Bryce Scrimsher/vote taken: 3 yes and 1 No with Chairman abstained/Motion passed.

Chairman asked that the letter be submitted to the Sheriff Office regarding lifting the restraining order by the Superintendent.

Adjourned: 10:40 p.m.

______________________________________ ________________________________

Chairman Clerk

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