OFFICIAL MINUTES

JT SCHOOL DISTRICT #342

CULDESAC, ID 83524

The Board of Trustees rescheduled their regular meeting for Wednesday, November 16, 2011 at 7:00 p.m. in the School Library as posted to allow the Trustees to attend the ISBA Conference in Coeur d’Alene, ID. Those in attendance were Chairman Cecil Martin, Vice-chairman Lori Zenner, Trustees Richard Grant, Kathryn Bomar and Bryce Scrimsher, Superintendent Darrell Olson, Principal Loretta Stowers, Clerk/Treasurer Loretta Hammond-Nichols, five staff members and four patrons.

ORDER/SALUTE – Chairman called the meeting to order at 7:02 p.m. and those present joined in the flag salute.

SUPERINTENDENT REPORT

BUDGET STATUS - Superintendent informed the Board of the updates after the Audit of Fund Balance for M&O $267,154 with $80,000 budgeted to balance this year expenditures. We are utilizing additional fund balance to fill in the holes of this year budget for staffing and the Principal has been given permission to purchase curriculum. The YTD shows that 60% of the revenue has been received with only $4892 available after encumbrances for expenses this year. We will need to manage the budget closely.

PRINCIPAL REPORT

CURRICULUM/TEXTBOOK PURCHASES FOR ELEMENTARY & SECONDARY-New English for the Elementary to include Reading and Handwriting needs ordered. The State website lists the rotation of textbook adoption. We are looking at Math and Elementary Science to align with the standards that are changing.

Richard Grant asked that since enrollment is down can you order a minimum number of books?

Principal replied any amount of books can be ordered. We are looking at 10 to 12 English books.

Lori Zenner noted that we need to match the standards for student to test well.

Chairman asked for a round amount needed for curriculum.

Principal explained about $25,000 for Math, $30,000 for Science and about another $25,000 for Social Studies. Junior High World Geography, Idaho and Pacific Northwest History and Humanities of World History for the 9^th grade with US History split in the 10^th for early US History and 11^th grades cover reconstruction US History leaving American Government for the 12^th grade.

Science will be broken down into 7/8^th for Life/Earth Science, 9^th grade with Physical Science, 10^th Biology, Chemistry for 11^th/12^th after classes have had adequate math and electives of Astronomy, Anatomy and Physiology.

Superintendent remarked that the adoption process for curriculum takes about six months.

The Title I Parent Involvement Plan needs to be adopted into Policy. Mr. Tiegs has done a good job in writing up the draft. Judy Adamson who is the Regional Technical Advisor for Title Programs has been working with us this year to help get all our Programs in order. We are a targeted school which means we can only serve Title I students who have been identified. Carol Hunt who has helped in the Library for accreditation coverage cannot be serving students during that time. The District will need to pick up those hours. Title I staff can serve with other students once the school wide program has been implemented.

The School Improvement Plan (SIP) requires six steps with 86 items be addressed. This is the school level checklist that the Principal and staff are working on to complete. The other level to be done is with the District level that involves the Board and Superintendent. This checklist has a scoring rubic that needs completed by March 1. Jackie Smith has been working with the WISE Tool on Mondays with the staff to be completed in March. PAGE 1

The Accreditation Report received approved status. We will be receiving a review in the next year. I was honest and noted areas that needed addressed for that review.

Graduation requirements that need edits is the Math with two credits being earned in the last year of High School, US History taught to the 10^th and 11^th grade, Humanities as World History offered and Math aligned with Algebra I then Geometry passed before taking other Math.

Title I requires a stipend of $1,280 that the Principal will get for coordinating the Federal Programs for updating the plan.

Chairman noted that a committee is needed to discuss these items in December.

PUBLIC COMMENTS – none.

BOARD COMMENTS

Bryce Scrimsher informed the Board that the meeting set up by Mrs. Stowers with Highland to discuss transportation needs with the coop was a great opportunity for parents to work out details.

Mr. Olson has completed the Erate report for reimbursement from Ednetics. This reimbursement should be coming next month. We will be using the money to offset some upgrade expenses to the current system to resolve some weaknesses.

Bryce Scrimsher commented on the good computer system at Culdesac School.

Richard Grant reported that at the ISBA Conference he received information that there is not a lot of more funding and those funds would be to help push the computers that Luna supported. We will need a small levy to pay for books as on-line classes are what the State is willing to pay for. I don’t agree but that is the push.

Chairman Martin noted that a presentation showed a classroom having all computers and curriculum on-line from a school in Southern Idaho.

Bryce Scrimsher commented that the cost for the connect fee replaces the money for books. A staff member at work usesdcomputers but can’t write reports without misspelling words and eventually had to be let go.

Superintendent Olson estimated that our license renewal for Microsoft each year is about $15,000.00.

Richard Grant noted that the technology classroom in the presentation showed students with ipads being used with students learning in different ways at different paces and not necessarily at desks. Richard Grant passed information out to the patrons that he received at the conference from Mr. Luna.

Principal Stowers noted that all children do not learn the same way. Instruction would be needed with the ipad and it is only a technology tool to be integrated into the curriculum.

Chairman noted that a grant was written for the class and each year a new grant written for the class to receive the ipad. The students were measured as excelling in Math and Reading and well above the state average in several different subjects. The class was picked due to the teacher having good technology skills and low English speaking students to show how different learners could increase scores. The students were shown working in groups and in circles on the floor helping each other. The presenter informed the Board that students who come from low English speaking families are already 60,000 words behind their peers when entering public school.

Lori Zenner reported on the musical group that performed that included the drama and stomp group using syrup drum barrels, sticks, shopping carts, pots and pans, down spouts, metal garbage cans, car rims , duck work and chairs as instruments. One performance included football helmets as part of the drumming.

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CONSENT AGENDA (AGENDA/MINUTES/FINANCE REPORT/CURRENT BILLS/EMPLOYEE LEAVE REPORT APPROVAL/TITLE I PARENT PLAN APPROVAL)

Superintendent asked that the Title I Parent Plan as presented be approved as an emergency adoption with the consent agenda approval.

Richard Grant moved to approve the consent agenda as presented. Seconded by Bryce Scrimsher/Motion passed.

UNFINISHED BUSINESS

CORRECT SEPTEMBER VOTE FOR OPEN ENROLLMENT

The Board received an attorney opinion stating that with the Robert’s Rules that 2 Yes and 2 Abstains fail to carry the motion and a new version of Robert’s Rule they did not have a majority. With a conflict of ruling then Idaho Code must be followed and it determines the vote to carry as abstains do not count as votes. The record will show that the motion passes for open enrollment in-state students not charged tuition.

PORTABLE CLASSROOM BIDS

Superintendent reported that he had this information distributed to the Idaho and Washington Administration group as well as published and posted as per Idaho Code by the clerk. No bids or interest in the building were received.

Kathy Bomar noted that the building is being used for storage.

Chairman noted that the value estimate of $40,000.00 by the company gives us an idea of the building worth. Any low ball bids could be rejected. We can continue to use the building for storage.

Superintendent noted that the continue of declining enrollment is experienced by all schools not just here.

Richard Grant noted that an older population is left after student graduate and move out.

POLICY 615.0 SPECIAL EDUCAION – SECOND READING

Lori Zenner moved to adopt 615.0 Special Education into the policy manual/Seconded by Richard Grant/Motion passed.

POLICY 707.2 REQUIREMENTS FOR GRADUATION-SECOND READING

Richard Grant moved to adopt Policy 707.2 Requirements for Graduation as presented for the policy manual/Seconded by Kathy Bomar/Motion passed.

POLICY 713.3 ALERNATIVE MEASURES TO THE ISAT – SECOND READDING

This second reading is for the alternative measures used for the Idaho Standards Achievement Tests (ISAT) for graduation. Kathy Bomar moved to adopt Policy 713.3 to the policy manual/Seconded by Bryce Scrimsher/Motion passed.

HIRE ROUTE BUS DRIVER-JEREMY CEROVSKI-$15 RATE (EFFECTIVE 2011-12 YEAR)

Superintendent Olson explained that Mr. Cerovski has been driving the bus route and receiving substitute pay. Board approval is needed to hire him as a route driver at $15.00 per hour. He will be the one to determine if school is closed due to weather conditions as he travels from Juliaetta each morning to work. He has first-hand knowledge of the road conditions.

Bryce Scrimsher asked what the other route driver gets for pay.

Superintendent replied $17.97 hour after years of experience. The sub rate was $13.00 per hour.

Bryce Scrimsher moved to hire Jeremy Cerovski as route bus driver for $15.00 per hour effective the beginning of the 2011-12 year/Seconded by Lori Zenner/Motion passed.

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OPEN PUBLIC LEVY MEETING – EARLY DECEMBER

Chairman announced that the Board would hold a public input meeting on December 7, 2011 at 7:00 p.m. in the Library to discuss the supplemental levy. Board agreed to hold the meeting by consensus. We will discuss the date, amount and the curricular needs for the levy.

Superintendent explained that March or May is the next dates for any election. Superintendent explained that the Tribune who was present at this meeting would publish the notice, the newsletter would be sent out the end of the month with the notice, the reader board would have it posted and the legal three postings in the district would be posted as well.

Richard Grant moved to enter executive session for personnel issue as per IC 67-2345/Seconded by Lori Zenner/Board Poll: Yes, Yes, Yes, Yes and Yes/Affirmative response.

INTO EXECECUTIVE SESSION: 8:15 P.M. – Clerk excused/Minutes recorded by Vice-chairman Lori Zenner.

Personnel issues discussed.

No decisions were made.

OUT OF EXECUTIVE SESSION: 10:25 P.M.

___________________________________ ______________________________________

Executive Session Minutes – Chairman Vice-chairman Lori Zenner (Acting Clerk)

PERSONNEL- No motions at this time-informational item only.

ADJOURNED: 10:28 P.M.

__________________________________ ________________________________

November Minutes – Chairman Clerk

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